Maintenance Overview
Manage vehicle and equipment maintenance — preventive schedules, work orders, parts inventory, and maintenance history.
Maintenance Overview
The Maintenance section of Fleet-Ops provides tools to keep your fleet in operating condition. It covers preventive maintenance scheduling, work order assignment and tracking, parts inventory, and equipment management.
What's in Maintenance
| Section | Purpose |
|---|---|
| Schedules | Preventive maintenance rules — trigger work orders by mileage, engine hours, or date |
| Work Orders | Task assignments for maintenance, repairs, and inspections |
| Maintenances | Completed maintenance history records |
| Equipment | Tools, trailers, containers, and other fleet assets |
| Parts | Parts inventory used in work orders |
How Maintenance Works
The maintenance workflow has three stages:
-
Schedule — define a preventive maintenance rule for a vehicle or piece of equipment. Set the trigger (every 10,000 km, every 6 months, every 500 engine hours). When the threshold is reached, a work order is automatically generated.
-
Work Order — the work order is assigned to a mechanic or driver. It contains a checklist of tasks, cost estimates, and a due date. Status progresses from open → in_progress → completed.
-
History — completed work orders create maintenance history records linked to the vehicle. These records show all services performed, parts used, and costs incurred over the vehicle's lifetime.
Integration with Vehicles
Maintenance is tightly integrated with vehicle records:
- Each vehicle has a Schedules tab showing all maintenance rules
- Each vehicle has a Work Orders tab showing open and completed tasks
- Each vehicle has a Maintenance tab showing the full service history
When a vehicle is set to maintenance status, it is automatically excluded from Orchestrator allocation runs.
Accessing Maintenance
Navigate to Fleet-Ops → Maintenance in the left sidebar. The sub-sections (Schedules, Work Orders, Equipment, Parts) are listed below.