Audits & Cycle Counts

Maintaining accurate inventory records is critical for any warehouse operation. If your digital records don't match your physical stock, you risk overselling products or failing to fulfill orders.

The Audits module in Pallet provides the tools necessary to verify your inventory levels and maintain a complete history of all stock movements.

The Audit Trail

Pallet automatically maintains a comprehensive audit trail for every item in your Inventory.

Every time a stock level changes, Pallet records:

• What changed (the specific Product and quantity).
• Where it changed (the specific Warehouse, Zone, Aisle, Rack, and Bin).
• Why it changed (e.g., a Purchase Order was received, a Sales Order was shipped, or a manual Stock Adjustment was made).
• Who made the change (the specific user account).
• When the change occurred.

This audit trail is invaluable for investigating discrepancies, tracking down missing items, and ensuring accountability within your warehouse team.

Cycle Counts

A Cycle Count is a physical inventory auditing procedure where a small subset of inventory is counted on a specific day, rather than conducting a full physical inventory count of the entire warehouse at once.

Cycle counting allows you to continuously verify your inventory accuracy without disrupting daily operations.

Conducting a Cycle Count

1. Navigate to Pallet > Audits > Cycle Counts in the Fleetbase Console.
2. Click New Cycle Count.
3. Select the specific Warehouse and the specific area (e.g., a single Zone or Aisle) you want to audit.
4. Pallet generates a list of all Products that are supposed to be in that area, along with their expected quantities.
5. A warehouse worker physically counts the items in the designated area and enters the actual quantities into Pallet.
6. Pallet compares the actual quantities against the expected quantities.

Reconciling Discrepancies

If the physical count matches the expected count, the Cycle Count is marked as complete.

If there is a discrepancy (e.g., Pallet expects 10 items, but the worker only found 8), Pallet highlights the variance.

A warehouse manager must then review the discrepancy. They can choose to:

• Request a recount to verify the numbers.
• Approve the variance, which automatically generates a Stock Adjustment to correct the digital records, bringing them in line with the physical reality.

By conducting regular cycle counts, you can identify and correct inventory errors early, before they impact your customers or your bottom line.